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Poster Advertising

Related Policies:

Advertising Guidelines
Directional Signage 

Responsible University Officers: Marie Wisner - Dean of Students

Policy Contact: Amy Corriher: a-corriher@bethel.edu

Image Removed

Posters

The guidelines below represent a collaborative agreement between Campus Services, the Office of Communications and Marketing, and the CAS Student Life Office. The group that monitors the implementation of these guidelines meets regularly to interpret and modify the guidelines as necessary. All schools of Bethel University, including the College of Arts & Sciences (CAS), the College of Adult & Professional Studies (CAPS), the Graduate School (GS), and Bethel Seminary, are expected to follow these guidelines. These guidelines reside with the Office of Student Life since the majority of posters and advertising requests come from CAS students and departments. 

Questions can be directed to the Administrative Assistant for Student Life (a-corriher@bethel.edu; 651.638.6902).

Design and Layout Criteria for Your Poster

Size

  • Suggested: 12" x 18" (typically $1.50 per poster at Print Services) or 13" x 19" (typically $1.75 per poster at Print Services)
  • Maximum: 18” x 24” (1.5’ x 2’)

An exception is made for campus-wide events such as Chapel, Homecoming, Festival of Christmas, Commencement, Family Weekend, Welcome Weekend, and inaugural events. The maximum size for these posters is 24" x 36" (2' x 3'). Please contact the Administrative Assistant for Student Life (

s-moberg@bethel.edu; 651.638.6303) if

651-638-6300) if you want to appeal for your campus-wide event to be added to the above list.

Design
All designs must be appropriate based on Bethel’s core values.

Layout
Please consider that it will need to be stamped with black or green ink.

Number of Posters

  • Non-Bethel events (not Bethel-affiliated): 5
  • Bethel events (Bethel-sponsored): 11
  • Church events: 6
  • There are additional criteria that apply to the Bethel Student Government (BSG) only; see "Hanging Up Your Poster" for more details.

Approval of Your Posters

All posters, signs, and wall hangings need to be stamped or they will be removed (with the exception of the permanent, assigned art displays around campus).  Posters can be approved to hang for up to two weeks maximum. An exception is made only for posters showing one month's worth of events, such as chapel posters.  Please contact the Administrative Assistant in the CAS Student Life Office if you want to appeal for an exception for your office.

The kind of event you are advertising for will determine who approves your poster:

  • Advertisements of events related to academics: Office of Academic Affairs
  • Ministry-related events/activities not taking place at a church: Office of Campus Ministries
  • Church promotions or events taking place at a church: Offices of Church Ministries or Seminary Student Life (Seminary Student Life has their own advertising locations not described below)
  • Employment recruiters, internships, or camps: Office of Career
Services
  • Development and Calling
  • BSG-supported clubs and organizations: Bethel Student Government
  • Events that invite the entire Bethel community or events that you would like to be advertised in CAS campus housing (and do not fall under any of the prior criteria): CAS Student Life
  The

There are some offices (see below) that are pre-authorized to put up posters on various walls around campus related to conferences, notices, warnings, or alerts. These posters can be up 24 hours prior to the event and must be taken down within 24 hours following the event. All materials from these offices require an approval stamp from their own office or they will be taken down. These offices do not participate in the general approval process of posters. Please contact the Administrative Assistant in the Office of Student Life if you want to appeal for your office to be added to the following list:

  • Office of Security and Safety
  • Facilities Management
  • Event Services
  • Conference Services
  • Office of Admissions - College of Arts & Sciences
  • CAPS/GS
  • Dining Services
  • Seminary Dean's Office

Expectations for Hanging Your Poster

  • In the BC, there are sticky boards that don't require tape.  On all other poster walls, use BLUE painter’s tape only & loop it on the back of the poster.  No exceptions. Other tape leaves residue on a surface if attached for more than 14 days.
  • Use clear tape on see-through glass surfaces as long as it is looped, not flat.
  • On poster walls without sticky boards, the bottom of a poster must not be higher than six feet from the floor.
  • Posters may only be placed on designated walls.
  • The side walls of designated poster walls may not be used.
  • No duplicate posters allowed on a poster wall.

Locations for Hanging Your Poster

Campus 'Approved Poster' Walls

Anything approved by Academic Affairs:

  • "Approved posters" walls (up to 5 posters for non-Bethel events; up to 11 posters for Bethel events)

Anything approved by Church Ministries:

  • West stairwell in the HC building, 2nd floor (1 poster)
  • "Approved posters" walls (up to 5 posters for non-Bethel events; up to 11 posters for Bethel events)

Anything approved by the Office of Campus Ministries:

  • 3rd floor wall across from CC stairwell (Chapel posters only)
  • "Approved posters” walls (up to 5 posters for non-Bethel events; up to 11 posters for Bethel events)

Anything approved by the Office of Career Services:

  • "Approved posters” walls (up to 5 posters for non-Bethel events; up to 11 posters for Bethel events)

Anything approved by the Bethel Student Government (BSG):

  • "Approved posters” walls (up to 5 posters for non-Bethel events, up to 11 posters for Bethel events)
  • BC drinking fountain areas on all three levels of BC
  • BC stairwell landing between 3rd and 4th floors, on the “BSG and Loft Events” wall
  • Major student events where BSG may have up to 20 additional 8 1/2" x 11" posters, two to three days in advance of the event. These additional posters may go anywhere except on glass. (Examples of exceptions include Nikdag, Gadkin, Easter Egg Hunt, all-school banquet, etc.)
  • Monson Dining Center approved location: wall by the exit gate
  • Temporary easels allowed on 3rd floor near stairwell to promote events happening upstairs in The Loft (can only be up the day of a schedule event in The Loft); occasionally allowed by Royal Grounds if against the brick wall until glass case or permanent fixture can be installed
  • Outside the Underground: pillars and two rust walls approved for BSA and Underground promotions

 

Anything approved by CAS Student Life:

  • "Approved posters” walls (up to 5 posters for non-Bethel events; up to 11 posters for Bethel events)

Below is a list of the “approved posters” locations in the academic buildings; however, the office that approves your posters determines where you are able to hang your posters.

Approved poster locations:

  • AC stairwell

    • 1st floor
    • Landing between 1st and 2nd floor
    • 2nd floor
    • 3rd floor

  • BC stairwell and hallway

    • Stairwell landing between 2nd and 3rd floor (yellow wall)
    • Stairwell landing on 4th floor (before entering hallway)
    • 3rd floor, white wall between the sky bridge and the wall of windows
    • 3rd floor, brick wall to the right of the Dining Services TVs

  • CC stairwell

    • 3rd floor

  • HC stairwells

    • West stairwell (closer to CC building)

      • Landing between 1st and 2nd floor
      • Landing between 2nd and 3rd floor
      • 3rd floor

    • East stairwell (closer to RC building)

      • 2nd floor
      • Landing between 2nd and 3rd floor
      • 3rd floor

  • RC stairwell

    • First landing from the 2nd floor

CAS Campus Housing

Bring your poster to the CAS Office of Student Life to be reviewed for approval. Space is limited. Poster approvals are screened at the front desk and approved posters are placed in the mailboxes of the resident directors. If a person has a large sum of posters that are approved, they should plan to assist in the approval stamp process (this may take 15-20 minutes).

The guidelines for these posters are the same as the ones for posting in the assigned poster walls on campus. If your poster is approved, see the list below for the number of posters to print.

  • All Residence Halls: 52
  • Arden Village East: 15
  • Bodien Hall: 4
  • Edgren Hall: 4
  • Getsch Hall: 4
  • Heritage Hall: 4
  • Lissner Hall: 4
  • Nelson Hall: 5
  • North Waters: 6
  • North Woods: 6

Advertising in Monson Dining Center

Bring your posters to the Dining Services Office to be reviewed for approval. The only spaces potentially available to you for posting are the exit wall in the dish room and some floor mats.

Taking Down Your Posters

Expectations:

  • The CAS Office of Student Life is responsible for removing expired and unauthorized posters from campus walls.
  • If your poster was taken down, it could have been because your allotted time expired or because of a policy violation (e.g., poster size, height of posting, wrong kind of tape, fraud, etc.).

Would you like more time?
If you want your posters to be up longer than two weeks, take them down before the stamped date and bring them, tapeless, to your assigned approval office. If the office chooses to approve them again, a second stamp will be added; then you can hang them back up. There is no guarantee a time extension will be granted, especially if there are numerous posters on the walls at that time.

If you would like your posters to be up longer than two weeks please come by the Office of Student Life to update your Poster Approval form. You will then need to change the dates on all your posters to the newly approved removal date.  This applies only to posters in the academic buildings. Posters in the residence halls cannot be approved for additional time.

If you would like to keep your posters to reuse you must remove them by the date on the poster to guarantee they are not thrown away. 

Policy Violations

Each occurrence will be handled individually by the Office of Student Life. Repercussions may vary, but may be as severe as paying a fine or being banned from advertising on campus.

Related Policies:

Policy Contact: