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Related Policies: Human Resources

All Bethel University students and employees are required to have a Bethel ID card. It is your responsibility to protect the card from being damaged, lost, or stolen so that it will remain in working condition and can be used during the length of your studies/employment at Bethel. You will use the same ID card every year unless the ID card format is changed or updated. At which time a new card will be issued free-of-charge.

ID Card Uses

Bethel ID cards can be used for the following purposes:

  • General identification in the Bethel community

  • Library privileges: show your card at the university libraries to check out books. Library privileges begin when you are registered for your first courses. These privileges end when your enrollment as a student ends. Questions can be directed to the University Library (651.638.6222).

  • Printing: you may use your card to access all of Bethel’s secured printers. To learn how to use this feature, please visibethel.edu/printing.

  • Dining Services: show your card in the Monson Dining Center to verify your student status so the qualifying discount applies. Questions can be directed to the Dining Services Office (651.638.6015).

  • U.S. Bank ATM and PIN-based debit card: Bethel has partnered with U.S. Bank to give you the option to turn your student ID into an ATM/Debit card by opening a U.S. Bank student checking account. Learn more about U.S. Bank checking accounts for Bethel students.  

  • After-hours campus access: show your card to the security officer in the checkpoint at the west entrance to be admitted to campus premises after hours. After-hours times vary throughout the year; contact the Office of Security and Safety (651.638.6400) for current after-hours times.

  • Athletic events: show your card to be admitted free to CAS athletic events that usually charge an admission fee. Questions can be directed to the Office of Athletics (651.638.6397).

  • Business Office: questions can be directed to the Business Office (651.638.6208).

  • Campus housing: students living in campus housing will need to "badge-in" on exterior doors at a proximity reader in order to gain access. All of the proximity reader functions of a card are deprogrammed upon graduation or withdrawal of any student. Housing-related accommodations are not guaranteed for students, so discuss options as necessary with the appropriate housing. All residence halls (with the exception of Arden Village) require an ID to access the main doors (which are locked 24/7).  

  • Varying student discounts at the places you may shop or visit.
  • Access to campus after hours (varies with events that may be on campus). A current Bethel ID card must be presented to the security officer at the west entrance checkpoint after hours before authorization to enter campus will be given. 
  • Access to secure buildings or areas. Certain buildings and areas require a Bethel ID card to be authorized for access. If you need extraordinary access, please have your supervisor fill out a Card Access Request Form

Obtaining a Bethel University ID Card

Please review the options below to obtain your ID card. Please note: you are not eligible for an ID card until you have been registered for courses. An attempt will be made to mail ID cards to students living in international locations, but please note that due to the nature of unpredictable postal services abroad, your card may not reach you.

If you are staff, faculty or a CAS (traditional undergraduate) student, you must come to campus to have your photo taken for your ID card:

  • Visit Bethel’s Office of Security & Safety (map), open Monday through Friday, 8:00 am to 4:30 pm.

  • Visit Bethel's Anderson Center campus (map), open Monday through Thursday, 8:00 am to 11:00 pm, Friday 8:00 am to 4:00 pm.

If you are a CAPS, Seminary, or GS student, you may visit the locations mentioned above or submit a photo using this online form if coming to Bethel is not convenient for you:

Your photo must comply with the following guidelines:

  • Your face must be clear and visible, directly facing the camera. No sunglasses or hats.

  • The photo must be in color.

  • The photo should not include other people, objects, or animals.

  • The photo must have a plain or neutral indoor background.

  • If your photo does not meet Bethel's identification standards, Security & Safety reserves the right to reject a photo submission.

You must also submit a copy of a government-issued photo ID (such as a driver’s license, state ID or passport) for identity verification.

Please note: your photo may not be accepted if it does not meet the guidelines outlined above.

Please allow two weeks after the start of your first class for your ID card to be processed and mailed to your home address.

 

Sample Acceptable Photo   Sample Unacceptable Photos

Unacceptable Sample.JPG

If a replacement card is needed:

  • If you are staff, faculty or a CAS (traditional undergraduate) student, visit Bethel’s Office of Security & Safety.
  • If you are a CAPS, Seminary or GS student, you may visit the locations mentioned above or email security-safety@bethel.edu with your name and ID number.

Replacement cards may be subject to a fee. Please inquire with Security and Safety for additional information. 

Requirements to Provide ID

If a Security Officer requests to see your Bethel ID card, you are required to provide it. Bethel ID cards remain the sole property of the University and must be surrender upon request and/or termination of employment.

Troubleshooting/Common Issues

If a cardholder possess an old ID card, or an ID card from another location, the cards may interfere with each other while attempting to gain access to a secure door. The cardholder should present her or his Bethel ID separately from other ID cards to prevent mis-reads at proximity readers (including residence halls, dinning and printing). Credit cards, drivers license and other types of non-access related cards should not interfere. 

If for any reason an ID card is not working, please contact the Security and Safety Office at 651.638.6050 or in person at HC 103. If after hours access is needed, contact the main number at 654.638.6400. 

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