7.1 General

An entity (person or non-person) may have multiple email addresses within the Banner system. Email addresses should be accurate and reflect the most recent data received.  Email addresses are usually entered on the Banner APAIDEN form.

7.2 Types

CODE

NAME

DESCRIPTION

BU

Bethel University

@bethel.edu email address – electronic update only

GO

General Organization

Email address for a vendor, business, church, school, or other type of organization.  Not for persons

PA, PA2

Parent

Parent of CAS prospective student – CAS Admissions only

PE

Personal

Individual’s personal email address

URL

Web

Web address for vendors, businesses, churches, schools, and other organizations

WK

Work

Individual’s work specific email address

The GO and URL types are to be used only for non-persons.

The PA and PA2 types are only for CAS Admissions

When an individual submits an email address that is obviously a work address, such as "John_jones@wells_fargo.com" use the "WK" email type rather than the "PE" type.

7.3 Formatting

  • The email address must be complete (as in myname@aol.com)
  • Every email must have one and only one “@”.
  • The addresses must have a valid domain name, such as .com, .net, .org, .edu, .gov, .mil, etc.
  • Email addresses may not contain spaces.

7.4 Bethel Email Addresses

  • Avoid entering an email address containing “@bethel.edu” in any type of email. The entry will generate an error almost immediately.  Employees and students create and manage their own “@bethel.edu” email addresses in the account set up site.
  • Communication and Marketing standards mandate that the “BU” email be used for communication with students and faculty/staff. Therefore the BU address will be marked preferred for all current students, faculty, staff, and recent students and will override any other preferred flags.  A job that electronically maintains Bethel email addresses runs every half hour.

7.5 Preferred Indicator

  • Bethel standard specifies that all individuals with an active email address in Banner must have one email address marked as preferred.            
  • A preferred flag must be set even if an individual has only one email.
  • Banner functionality helps by limiting entry to only one preferred flag.
  • The BU address will electronically be marked preferred for all current students, faculty, staff, and recent students.
  • Because Communication and Marketing has mandated a shift toward using an external company for sending large volumes of mass emails and because those emails are selected based upon the preferred flag, individuals without a preferred flag will not receive email.
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