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How to Share a Google Drive File (Narrated PowerPoint, Word File, Excel File etc.) in a Moodle Assignment or Forum


A brief overview of how to upload a file to Google Drive that is too large (>50MB) to upload to Moodle and share the link in a Moodle Assignment or Forum.  This process should be used to LINK to large files like Narrated PowerPoint files on your drive.  You can also use the Moodle File Picker, Google Drive link to UPLOAD  small files (<50 MB) from Drive to Moodle assignments as a File Upload.

PART 1: Upload your document to Google Drive, Share, and copy the URL (address) for the fill

  1. From your Bethel email account click on the Apps Icon  at the top right of your email window and select Drive .

2. Click New  and select File upload  and upload your file (myfile.pptx, .docx, .xlsx, etc.)

3. Once uploaded, click Share  in the "Uploads completed" box.

If you miss this step, right click on the file name in your Google Drive and select "Share"

4. In the Share with others box, click on Advanced .
5. In the Sharing Settings, click Change to the right of "Private - Only you can access"
6. In the Link sharing box, select "On-Anyone at Bethel University with the link" (or other setting as appropriate) and click Save
7. After clicking save, copy the "Link to share" for use in Part 2 below:



PART 2: Adding the Share Link (URL) to Moodle for "submitting" your assignment file


  1. Type a name for your file in the assignment "Online text" field in an Assignment or in the "Message" field  in a Forum'
Note: Make your name meaningful, say "Presentation on Geriatric Nursing Care" rather than "my presentation".
2. Select (highlight) the text name of your file in the "Online text" or "Message" field as depicted below.
3. Click on the "insert/edit link"  (first chain link icon - arrow depicted above)  and the Insert/edit Link box  should display.
Note: The Insert/edit hyperlink tool will NOT be active until you select the text of your file name that will serve as the link to your file.

4. Paste the Shared Link URL in the Link URL field in the "Insert/edit link" window

5. Click "insert" in the lower left corner and you video will be linked in the forum or in the online assignment box.

6. Click "Save changes" (Assignment) or Post to forum (Forum). 

7. TEST your link to make certain that it works.  Note that you (and your instructor) may need to download the file and open in PowerPoint slide show mode for the audio and slide show to function correctly together.