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To recognize an employee who is retiring from Bethel University, a department has the discretion to use department funds as outlined below for a retirement party.

Years of service

Maximum amount for a party (department-funded gift can use up to 20% of total amount)

Less than 5

Per Cabinet Member

5-9 years$350
10-14 years$500
15-19 years


20+ years


  • Retirement is defined as 1) taking retirement benefits and 2) meeting age and service requirements per Human Resources.
  • Only employees who are benefits-eligible qualify for a Bethel-funded retirement party and gift. To use institutional funds for an employee who is not benefits-eligible, approval from a senior vice president is required.
  • A department budget may be used to fund a retirement gathering for a benefits-eligible employee according to the guidelines above. This is optional, not required.
  • The entire party amount does not have to be used.
  • No more than 20% of the party amount can be used toward a gift that is a tangible item such as a watch or book.  Gifts cannot be cash, checks or gift cards. (No other gift funded by a Bethel budget is to be given.)
  • To use institutional funds over and above the guidelines, approval from a senior vice president is required. (For a retiring senior vice president, approval from the president is required.) Otherwise, any expenses over and above the guidelines must be financed personally.
  • The employee and his or her supervisor or department chair should discuss and decide what type of party is desired. Not all employees want a retirement gathering.
  • The supervisor or department chair must contact the Office of Human Resources (ext. 6119) to verify years of service and retirement status.
  • The supervisor or department chair must contact the Office of Human Resources (651.638.6119 or to coordinate a retirement gathering. A department budget number is required.
  • Suggestions for a retirement gathering include but are not limited to: a community reception in the Eastlund Room (or other available space on campus); a department lunch, dinner, or picnic; or an informal open house where guests are invited to stop by the office and visit with the retiring employee. Retirement gatherings may be hosted off campus if desired.


Last Reviewed: May 23, 2019

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